Executive Assistant

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Our client is seeking a proactive and highly organized Executive Assistant to support two senior leaders in a fast‑growing, collaborative environment. This role requires excellent judgment, strong communication skills, and the ability to manage complex scheduling, travel, and administrative workflows. Hours are 8:30am-5:30pm, hybrid three days onsite and two days remote, with flexibility.

Key Responsibilities:

• Provide high‑level administrative support to two senior executives including heavy calendar coordination, meeting prioritization, and cross‑functional scheduling
• Arrange domestic and international travel, including flights, accommodations, logistics, and preparation of detailed itineraries
• Manage monthly expenses, prepare reports, and track reimbursement timelines
• Support personal tasks as needed, including reservations, appointments, special events, tickets, and personal travel
• Prepare presentations, documents, agendas, and materials in Word, Excel, and PowerPoint
• Assist with companywide events including holiday gatherings, summer outings, and multi‑executive meetings
• Coordinate catering, conference room scheduling, office support tasks, and kitchen restocking as needed
• Serve as a culture carrier and team player, partnering closely with other EAs to ensure seamless operations
• Respond promptly to emails and communications, including after-hours monitoring for time‑sensitive matters

Qualifications:

• 5-10+ years of Executive Assistant experience supporting senior or C‑suite leaders
• Excellent communication skills with a friendly, approachable, professional demeanor
• Highly organized with the ability to prioritize and juggle shifting demands
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong judgment, discretion, and ability to operate independently and collaboratively
• Capable of navigating a fast‑paced, evolving, startup‑style culture

Compensation/Benefits:

• $130K base salary + discretionary annual bonus
• Medical, dental, and vision coverage through BCBS (minimal employee contribution; multiple plan options)
• 401(k) with employer match
• PTO package
• Fertility benefits through Progyny
• Discounted gym memberships and pet insurance

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