Executive Assistant
About the Role
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Our client, a real estate-focused firm located in Manhattan is looking for a Long-Term Temporary Executive Assistant to join their team. This position will start as soon as possible with a one-month commitment and flex to extend. This will be in office 4 days with Friday work from home. Hours are of 9am-6pm with 1 hour of unpaid lunch. Compensation is up to $45/hr DOE.
Responsibilities:
- Manage the CEO’s calendar and inbox with accuracy, foresight, and discretion
- Coordinate internal and external meetings across time zones and competing priorities
- Prepare briefing documents, capture detailed meeting notes, and track follow-up items to ensure timely execution
- Handle travel booking, logistics, and itineraries for business engagements for CEO and executive team
- Assist with presentation prep, document editing, and team communications
- Assist the CEO with select personal tasks (scheduling, travel, correspondence, healthcare invoices, personal appointments, events)
- Handle confidential information with the highest level of professionalism and discretion
- Oversee day-to-day office operations, vendor management, office supplies, and snacks, ensuring seamless experience for all employees
- Support finance and accounting workflows, including expense reporting and invoice tracking
- Coordinate firm-wide events, meetings, and team-building activities
- Liaise with IT, facilities, and external service providers as needed
- Manage IT inventory
- Assist with HR tasks (onboarding, offboarding, ADP requests)
- Help implement and improve internal systems and processes including CRM, document management systems, and expense reporting systems
Qualifications:
- 5+ years of expereince supporting an executive with Real Estate industry experience a plus
- Degree preferred
- Extremely responsive and able to work with a demanding personality
- Strong calendar, inbox, and travel management experience
- Ability to handle confidential information discreetly
- Experience coordinating events, operations, HR tasks, and IT support
A1451663NY-Temp_1773842472
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
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