Executive Assistant

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Our client, an asset management firm, is seeking a highly organized and proactive Executive Assistant to support senior leaders on the investment team within a fast‑paced environment. This role will support three executives with additional coverage for their teams, providing high‑touch support with strong ownership over scheduling, travel, and administrative workflows. Hours are 8:30am-5:00/5:30pm and the role is fully onsite five days per week.

Key Responsibilities:

• Provide executive‑level support including heavy calendar management, prioritizing meetings across cross‑functional partners, clients, and internal teams
• Manage domestic and international travel for multiple executives, including detailed itineraries, flights, transportation, and reservation logistics
• Prepare and reconcile expense reports with accuracy and timeliness
• Anticipate needs, proactively flag conflicts, and ensure executives stay on schedule in a fast‑moving environment
• Serve as a point of contact for internal team members, external partners, investors, and cross‑functional groups
• Support CIO with high‑touch coordination, meeting preparation, and real‑time realignment of schedules during shifting priorities
• Assist with administrative workflows, project tracking, and operational coordination across the investment team
• Partner with the EA team and HR to ensure seamless support, communication, and collaboration

Qualifications:

• 5-10+ years of Executive Assistant experience, ideally supporting investment or financial services professionals
• Strong communication and interpersonal skills with the ability to work effectively with senior stakeholders
• Highly organized with exceptional attention to detail and the ability to handle shifting priorities
• Proactive, resourceful, and able to operate with independence and sound judgment
• Team‑oriented with a collaborative mindset; experience working in environments where assistants partner closely
• Tech‑savvy with proficiency in Microsoft Office and comfort learning internal systems
• BA preferred but not required

Compensation/Benefits:

• Up to $130K base salary + discretionary bonus
• Medical benefits through United Healthcare with low employee contribution (three plan options)
• Daily GrubHub stipend
• Commuter benefits
• 401(k) with employer match
• PTO package
• Four months parental leave

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