Facilities Coordinator

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Our client, a global technology company located in Flatiron, Manhattan is looking for a Temp to Permanent Facilities Coordinator to join their team. This position will start as soon as possible and will operate on an in office schedule between the hours of Monday-Friday, 7:30am-4:00pm. Compensation is up to $27/hr while temping; $32-36/hr if converted.

Responsibilities:

• Support the Regional Facility Manager and Concierge Coordinator with meetings, conferences, and events
• Ensure a customer‑focused workplace aligned with company values
• Identify opportunities to improve service delivery and customer experience
• Collaborate with internal teams and external vendors
• Perform minor repairs and routine equipment maintenance
• * Conduct daily inspections of the building and workplace areas
• * Handle workspace setups, reconfigurations, and breakdowns
• * Perform general/detailed maintenance under supervision
• * Maintain accurate facilities records and manage work ticket queues
• * Support vendor and contractor onsite activities
• * Assist with moves and space changes
• * Liaise with building management
• * Ensure compliance with WHS, HSSE, and emergency procedures
• * Participate in HSE programs, audits, investigations
• * Maintain office and meeting supply inventory
• * Communicate effectively with stakeholders at all levels
• * Send site‑wide communications regarding facilities activities
• * Create and maintain playbooks and internal web pages
• * Update communication channels
• * Complete documentation using Jira Service Desk, Corrigo, etc.
• * Support financial tracking and expense documentation
• * Participate in site budgeting and cost‑saving initiatives
• * Assist with guest services and visitor badging
• * Provide reception/desk coverage as needed
• * Set up/reset meeting and event spaces; perform room turnovers
• * Manage post‑event storage and inventory
• * Conduct room checks for AV and cleanliness readiness
• * Report AV and cleaning needs; basic AV troubleshooting (preferred)

Qualifications:

• Strong customer‑first mindset
• Excellent multitasking and time management abilities
• Strong verbal and written communication skills
• Relationship‑building and interpersonal strength
• Ability to work independently with minimal supervision
• Detail‑oriented, high standards for presentation
• Proficient computer skills; willingness to learn Atlassian tools
• Ability to read and follow plans, procedures, instructions
• Experience with basic carpentry, plumbing, painting, and custodial tools
• Ability to lift up to 50 lbs
• Ability to stand, stoop, crouch, climb, and reach daily
• Commitment to workplace safety

A1451825NY-Temp_1773927005

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