Administrative Assistant
About the Role
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We’re hiring! Beacon Hill has partnered with a financial services firm in Chicago in hiring an Administrative Assistant to start immediately! This is a contract-to-hire opening supporting 8+ individuals within a department.
- Provide day-to-day administrative support to a team of professionals in a fast-paced environment
- Manage complex calendars, schedule meetings, coordinate conference calls, and arrange internal and external appointments
- Prepare, format, and proofread correspondence, reports, presentations, and client-facing documents
- Serve as a point of contact for internal teams, clients, and external partners, ensuring professional and timely communication
- Coordinate travel arrangements, itineraries, and expense reporting
- Assist with onboarding tasks for new hires, including scheduling, document preparation, and system access coordination
- Maintain organized electronic and physical filing systems to ensure easy access to critical information
- Support project and deadline tracking by assisting with timelines, meeting notes, and follow-up items
- Handle confidential and sensitive information with a high level of discretion
- Perform ad hoc administrative tasks and special projects as needed
- Learn company processes quickly with the goal of transitioning into a permanent role
Requirements
- 4+ years of administrative assistant or office support experience, ideally within professional services, corporate, or client-facing environments
- Strong organizational skills with exceptional attention to detail and ability to manage multiple priorities
- Professional written and verbal communication skills
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with CRM or document management systems a plus
- Ability to work independently as well as collaboratively with cross-functional teams
- High level of professionalism, reliability, and discretion
- Bachelor’s degree preferred but not required
A1451841CHI_1773945049
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.