Operations Specialist

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A well‑established professional services firm headquartered in Chicago is seeking an Operations Specialist to support its Chicago headquarters and provide broad administrative, operational, and event‑related support across the firm. This is a fast‑paced, dynamic position well suited for someone who is highly organized, exercises strong judgment, and is comfortable managing shifting priorities. This role requires on‑site presence five days per week.

Key Responsibilities

• Ensure smooth daily operation of the Chicago office while sitting at the front desk; serve as primary contact with building management and vendors
• Manage office logistics including supplies, equipment, mail, and general upkeep; sit at reception desk to greet visitors
• Provide administrative support to Partners and senior leaders, including calendar management and meeting coordination as needed
• Prepare presentations, communications, and documentation using Word, Excel, and PowerPoint
• Participate in confidential meetings and produce accurate summaries and follow‑up materials
• Plan and coordinate travel arrangements
• Maintain confidential company and client files in a digital environment
• Serve as liaison with the firm’s IT managed services provider
• Partner with Marketing to support internal and external events, conferences, and social media updates

Qualifications

• 3+ years of experience in an office management or operational office support role
• Bachelor’s degree required
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams); QuickBooks
• Proven discretion, professionalism, and strong work ethic

The firm offers a competitive compensation package and comprehensive benefits.

A1452070CHI-PERM_1774201310

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