Administrative Assistant
About the Role
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Our client, a financial firm is looking to hire an Administrative Assistant who is organized and a proactive professional to support a senior team in a fast-paced environment. This role requires exceptional calendar and travel coordination, strong client relationship skills, and the ability to manage multiple priorities with professionalism and discretion.
Key Responsibilities
- Manage complex calendars, scheduling, and travel arrangements
- Build and maintain strong relationships with clients, internal partners, and leadership
- Handle multiple projects simultaneously, ensuring timely follow-up and execution
- Prepare correspondence, reports, and expense reports
- Support day-to-day office operations (front desk, supplies, catering, conference rooms)
- Coordinate with building management and security, including guest registration
- Provide administrative support to investment teams and leadership across multiple offices
- Assist with presentations, event planning, and general office management
Qualifications
- 3-5+ years of administrative experience supporting senior-level teams
- Strong Microsoft Office skills, especially Outlook (calendar + email)
- Excellent organization, communication, and problem-solving abilities
- High level of professionalism, discretion, and attention to detail
- Ability to multitask, prioritize, and work independently in a fast-paced setting
- Finance industry experience is required
A1452558CHI_1774530375
To Apply for this Job Click Here
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
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