Receptionist

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Global asset management firm headquarter in Palm Beach Gardens, Florida is seeking to hire a Temporary Receptionist to act as one of two first points of contact and provide primary reception and administrative coverage for the office. They will also provide general office and facilities support.

Starting on Monday April 6th through mid-May (open to a two-month assignment if a minimum commitment was required), requiring 5 days on-site from 8:30am-5:30pm daily. The ideal candidate is highly detail-oriented with a mature and professional demeanor.

Responsibilities:

• Provide primary reception and telephone coverage. Handle incoming calls in a professional and courteous manner
• Professionally greet and direct all visitors, including clients and vendors
• Coordinate all conference room bookings, following company procedure: receive requests for bookings from staff members and create Outlook calendar invites
• Assist in the day-to-day front office administrative and facility related activities
• Maintain the office’s reception, kitchen, conference rooms, supply, mailroom and printer areas.
• Tidy up conference rooms as needed between meetings. This may include wiping down tables and credenzas, light mopping and sweeping.
• Maintain office supply inventory list and order supplies. Stock the kitchen, supply room, printer locations and restrooms (if internal) maintaining all in a neat and organized fashion. Back-up other office suites with these duties, as needed
• Coordinate catering needs for client and other office meetings or events

Qualifications:

• Proficient in Outlook, Word, PowerPoint and Excel
• Ability to communicate in a professional and courteous manner
• Excellent professional written skills is required
• Excellent customer service skills with a strong attention to detail
• Professional disciplined and organized work style
• Punctuality and reliability are essential
• Courteous and professional demeanor required
• Ability to work effectively with all levels of management within the company and promptly resolve issues or recommend improvements in a positive solution-driven manner

A1452832NY-Temp_1774548399

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