Administrative/Executive Assistant

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Our client, a global commercial real estate company, is seeking a Temporary Administrative Assistant for their Jersey City office. The role would start on April 13^th and last through August 10^th. This is a 5 day in office role with weekly working hours being from 9am-5pm. The role pays up to $25/hr.

Job Responsibilities:

May be responsible for one or more of the following:

• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence
• Schedule and coordinate meetings/special events, as requested
• Assist in lease administration activities, including tenant contacts and insurance information; generate reports
• Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with C&W’s policies and procedures
• Prepare and code invoices for Property Manager’s approval
• Ensure office is stocked with office supplies and other required items to maintain the office
• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
• Track and file contracts and insurance certificates; maintain follow-up system for expirations
• Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders
• Maintain the property purchase order system
• Maintain lease and contract files, as well as other files located within the property management office
• Promote and foster positive relationships with tenants and clients and track service calls as required
• Assist with monthly and quarterly management reports as well as annual budget preparation
• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval

Qualifications:

• High school diploma or GED typically required
• 1-5+ years administrative/customer service related experience required
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills
• Ability to work independently and manage one’s time
• Ability to keep information organized and confidential
• Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint

A1452868NY-Temp_1774627187

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