Executive Assistant
About the Role
To Apply for this Job Click Here
The Executive Assistant will provide high‑level administrative support to a group of executives while also playing a critical role in the opening of a new office location. This is a highly visible, hybrid role for an experienced EA who thrives in a dynamic environment, enjoys building structure, and is comfortable balancing executive support with hands‑on office and operational responsibilities.
Key Responsibilities
- Provide dedicated administrative support to a variety of executives, including calendar management, scheduling, and meeting coordination
- Coordinate meeting logistics, travel, and expense reporting as needed
- Serve as a key partner in the launch of the new office, helping to build processes, workflows, and standards from the ground up
- Support office management activities including coordination with IT, facilities, vendors, and building management
- Support executive and firm‑wide initiatives, events, and special projects
- Identify operational gaps or inefficiencies and proactively implement solutions
- Partner with colleagues in the Chicago office to ensure alignment and consistency
- Support internal events such as meetings, team lunches, offsites, and celebrations
Qualifications
- 5+ years of experience as an Executive Assistant or Senior Administrative professional, ideally supporting multiple executives
- Experience in private equity, finance, professional services, or a similarly fast‑paced environment preferred
- Demonstrated ability to balance executive support with operational and office management responsibilities
- Highly organized, detail‑oriented, and able to prioritize competing demands effectively
- Resourceful, flexible, and solutions‑oriented with a proactive mindset
Why This Role
- Foundational role in launching and shaping a new office
- High exposure to senior leadership and firm operations
- Opportunity to influence both executive effectiveness and office culture
A1452875CHI-PERM_1774643211
To Apply for this Job Click Here
Excited about this job?
Don’t wait — Step into a role that matches your potential!
Explore Similar Roles
See more jobs like this in your inbox weekly.
Share this Role
Other jobs you might like...
What job seekers like you say about working with Beacon Hill…
Substance. Scale. Synchrony.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.