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Executive/Personal Assistant

About the Role

A highly versatile, resourceful, and service‑driven Personal Assistant is needed to support two principals in a dynamic, fast‑paced environment. The ideal candidate is a proactive self‑starter with exceptional judgment, strong emotional intelligence, and the ability to anticipate needs before they arise. This role requires a thoughtful problem solver who excels at project management and maintains impeccable attention to detail.

The position is primarily onsite at the principals’ estate, with occasional travel. The Personal Assistant will work closely with and report directly to the principals.

Key Responsibilities

Calendar & Meeting Coordination

• Manage a complex schedule spanning business, philanthropic, and personal commitments.

• Coordinate calls, in‑person meetings, and video conferences.

• Prepare meeting materials, print and distribute documents, and take notes as needed.

Special Projects & Research

• Execute a wide range of special assignments.

• Conduct research on various topics at the principals’ request.

Travel Planning & Logistics

• Coordinate domestic and international travel.

• Liaise with private aviation teams, security, ground transportation, and property staff.

• Maintain travel profiles, preferences, and accounts.

• Plan itineraries and arrange meal reservations or meal service across properties.

Event Support

• Plan, organize, and execute events ranging from intimate gatherings to large‑scale meetings.

• Manage catering orders, hotel reservations, and onsite logistics.

• Track and respond to event invitations on behalf of the principals and update calendars accordingly.

Personal Services & Household Support

• Source, vet, and coordinate personal service providers.

• Manage dry cleaning, pharmacy needs, personal shopping, and family‑wide requests.

• Oversee meal planning, menu coordination, and deliveries.

• Handle packages, returns, and courier services (USPS, FedEx, UPS).

Pet Care Coordination

• Arrange pet walking, grooming, food orders, and veterinary appointments.

Moving & Organization

• Support international and local moves, including inventory management, packing/unpacking, selling or donating items, and hiring movers.

• Manage change‑of‑address processes.

Vehicle Oversight

• Ensure all vehicles have current documentation and toll accounts.

• Occasionally assist with buying or selling vehicles.

Home Inventory & Assets

• Source interior design items such as furniture, books, and art for multiple estates.

• Maintain and update inventory lists.

Administrative Support

• Manage daily mail, filing, scanning, photocopying, data entry, and correspondence.

• Proofread documents and maintain family membership and emergency contact lists.

Systems & Process Optimization

• Maintain and improve estate systems, tools, and workflows.

• Identify opportunities to enhance efficiency and streamline operations.

Relationship Management

• Represent the principals professionally with family, friends, business partners, and personal advisors.

Ideal Candidate Profile

A thoughtful, adaptable professional with a strong service mindset and a history of supporting high‑expectation individuals. Previous experience as an Executive Assistant, Chief of Staff, or Personal Assistant is highly valued. The right candidate finds genuine satisfaction in improving the lives of others and thrives in a low‑key, private environment rather than a high‑profile or celebrity setting.

Experience & Requirements

• Minimum 5 years in a high‑level support role with strong client‑service expectations.

• Stable work history with demonstrated long‑term commitment.

• Experience in small to mid‑sized organizations preferred.

• Ability to pass extensive background and driving checks.

• Willingness to sign a Confidentiality Agreement.

• Valid U.S. passport and ability to travel.

• Spanish fluency preferred , but not required.

Core Competencies

• Highest level of ethics, integrity, and discretion.

• Strong alignment with principals through consistent communication.

• Ability to remain calm and effective under pressure.

• Exceptional organizational skills and multitasking ability.

• Strong project management skills with clear, proactive communication.

• Service‑oriented mindset with humility, empathy, and accountability.

• Independent, responsive, and available beyond standard business hours.

• High proficiency with technology platforms: Microsoft Office, MacOS, Adobe, Acrobat, DocuSign, Trello, and other productivity tools.

Location & Travel

• Must reside in or be willing to relocate to the Denver Metro area.

• Primarily onsite, with occasional office work as needed.

• Occasional travel required.

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