Executive Assistant/Office Admin

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Our client, a private equity firm located in Midtown, Manhattan is looking for a Temporary to Permanent Executive Assistant/Office Admin to join their team. This position will start as soon as possible and will operate on an in office schedule between the hours of 9am – 5pm. The temp duration is 3-6 months before conversion.

Responsibilities:

• Provide comprehensive executive and administrative support to the senior executives in the New York office
• Handle daily correspondence, communication and appointments
• Arrange and coordinate some travel schedules (flight bookings, hotels or transportation), business meetings and conferences; think as if it was your own money
• Collating and submitting expenses claims and reports for the team
• Oversee office operations, including supplies, vendor management, relationships with building management, and coordination of services (11, telecom, etc.)
• Ensure the smooth running of the office on a daily basis, acting as the main point of contact for staff, visitors, and external service providers
• Ensure a welcoming office environment, manage meeting rooms, and maintain a tidy receptionist area
• Assist in organizing investor meetings, conferences, and corporate events
• Support onboarding of new hires and liaise with global offices Singapore, Hong Kong etc.)
• Support any ad-hoc duties as assigned

Qualifications:

• Bachelor Degree, Higher Diploma or equivalent qualification with at least 2 year’s of combined executive assistant and office management experience
• Prior experience in private equity, investment banking, or other financial services strongly preferred
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint) and familiar with online tools (Teams, Zoom, DocuSign); Excellent spoken & written English
• Strong organizational and time-management skills, able to manage both senior executives’ support and day-to-day office operations
• Strong sense of ownership, accountability and responsibility. Detail-oriented.
• A problem-solver attitude and a team-player with good communication skills
• High level of discretion and professionalism when handling confidential information
• Ability to work independently in an entrepreneurial and growing office
• A candidate who is immediately available is highly preferred.

Compensation:

• Hourly rate $30-$45/hour, 70K-100K base depending on experience

A1453758NY-Temp_1775159806

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