Residential Administrative Assistant

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Our client is seeking a friendly, detail‑oriented Residential Administrative Assistant to support senior leaders within the residential leasing group of a well‑established New York real estate organization. This role blends traditional administrative support with portfolio‑level coordination and is ideal for someone who enjoys working cross‑functionally, is tech‑curious, and thrives in a collaborative, people‑first environment. Hours are 8:30am-5:30pm with a hybrid 4/1 schedule, typically remote on Fridays.

Key Responsibilities:

• Provide administrative support to two senior leaders within the residential leasing group
• Manage calendars, meeting coordination, and expense processing
• Prepare, draft, and proofread executive‑level communications, reports, and presentations
• Track deadlines, deliverables, and follow‑ups across residential initiatives
• Support portfolio‑wide projects including leasing initiatives, compliance tracking, and operational rollouts
• Assist with internal announcements, staffing updates, and team communications
• Maintain organized records related to leasing performance, occupancy, and operations
• Support the rollout of new technology and AI‑forward tools across the residential team
• Compile spreadsheets, dashboards, and trackers to support reporting and visibility
• Identify gaps in follow‑through and proactively recommend process improvements
• Assist with special projects and ad hoc initiatives as needed

Qualifications:

• 2-5+ years of administrative or Executive Assistant experience
• Prior experience in real estate, residential leasing, or property management strongly preferred
• Highly organized with excellent attention to detail and follow‑through
• Strong written and verbal communication skills
• Professional, friendly, and approachable demeanor
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Comfortable supporting senior leadership in a fast‑paced environment
• Bachelor’s degree not required

Compensation/Benefits:

• Up to $85K-$95K base salary + paid overtime + discretionary bonus
• PTO package
• Fully employer‑paid medical, dental, and vision benefits
• 401(k) plan (no employer contribution) + pension plan
• Housing and parking discounts across residential properties
• Wellness benefits including gym discounts
• Summer Fridays with early close at 1pm
• Weekly catered lunch on Wednesdays

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