Office Manager

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Our client is seeking a highly organized, polished Office Manager to oversee day‑to‑day operations of a busy New York office while also providing executive‑level administrative support. This role is roughly a 50/50 split between Office Management and Executive Assistant responsibilities and is ideal for someone with strong financial services experience who enjoys wearing multiple hats in a smaller, fast‑moving office. Hours are typically 9:00am-5:30pm with some flexibility as needed, and the role is fully onsite five days per week.

Key Responsibilities:

• Oversee all daily office operations for a 20-25 person New York office
• Serve as the face of the office, providing white‑glove service to internal teams, clients, and visitors
• Manage office logistics including supplies, vendors, building management, IT coordination, and facilities requests
• Coordinate internal and external meetings, including conference rooms, catering, AV, and materials
• Plan and execute office events, client meetings, offsites, and social initiatives
• Support onboarding logistics for new hires including workspace setup and office orientation
• Track and process invoices, manage vendor payments, and support expense workflows
• Ensure compliance with information security, privacy, and data protection standards
• Provide executive assistant support to the Head of the New York office and light support to another Partner
• Manage and mentor a Project Coordinator / Team Assistant
• Partner closely with the broader Business Operations group on firmwide initiatives

Qualifications:

• 7-8+ years of Office Management, Business Operations, or EA/OM hybrid experience
• Financial services experience required
• Strong executive presence with comfort supporting senior leadership
• Highly organized with exceptional attention to detail and follow‑through
• Confident communicator with a warm, direct, solutions‑oriented style
• Comfortable working in a smaller office where priorities can shift quickly
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Bachelor’s degree required (flexible for outstanding experience)

Compensation/Benefits:

• Up to $140K base salary + discretionary bonus + paid overtime
• Medical, dental, and vision benefits with majority employer‑paid premiums and deductible reimbursement
• Generous PTO package
• 401(k) with employer match
• Commuter benefits and flexible spending accounts
• Robust wellness and social programming including global events and office outings

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