Fleet & Operations Administrator
About the Role
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Role Overview
This position is a temporary backfill supporting fleet and operations. The role is critical to maintaining continuity across fleet administration, tracking, and vehicle incident coordination while a permanent hire is recruited. The ideal candidate can step in quickly, operate with minimal oversight, and take full ownership of processes in a fast-moving, multi-location environment.
Open-ended temp, possible chance for T-P
Key Responsibilities
- Manage day-to-day fleet administration for ~250 vehicles and service trucks
- Coordinate vehicle purchases, auctions, registrations, insurance, and compliance
- Track fleet activity using Excel logs, trackers, and multiple systems/databases
- Ensure tracking devices are ordered, installed, removed, and returned to HQ as needed
- Own end-to-end processes (follow up on missing/incomplete information; drive tasks to completion)
- Coordinate with operations, safety, insurance partners, and external vendors
- Support vehicle incident tracking and documentation
- Maintain accurate records across multiple locations
- Proactively follow up with internal teams when responses or data are delayed
Required Qualifications
- 2-5 years of experience in administrative, operations, logistics, or fleet support
- Proven ability to manage multiple trackers/databases simultaneously
- Strong organizational skills with excellent follow-up discipline
- Ability to take ownership and initiative (not task-only execution)
- Comfortable “chasing down” missing information and reminders
- Proficient in Excel (tracking logs, lists, basic reporting)
- Able to multitask in a detail-heavy, fast-paced role
Preferred Qualifications
- Experience with fleet management, logistics, insurance, or compliance tracking
- Understanding of fleet vehicle registration processes
- Prior experience in fleet or logistics environments
- Exposure to fleet technology systems (Samsara, Wheelz, or similar) is helpful but not required
Reporting & Team Structure
- Reports into national leadership
- Works cross-functionally with operations, safety, and external partners
- Sole person in this role, with hands-on manager support and training
- Safety specialist will assist with onboarding and training
A1457466CLT_1777644349
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
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