Executive Assistant

To Apply for this Job Click Here

Our client is seeking a high‑performing Executive Assistant to support Portfolio Managers and teams within a fast‑paced, high‑volume investment group. This role is ideal for someone who thrives in a fast-paced environment, enjoys team‑based support, and brings maturity, precision, and strong judgment to everything they do. Hours are typically 8:00/8:30am-5:30/6:00pm, fully onsite five days per week, with paid overtime built into the compensation structure.

Key Responsibilities:

• Provide administrative and organizational support to Portfolio Managers and their teams
• Coordinate a high volume of internal and external meetings across multiple stakeholders
• Manage complex calendar planning, proactively screening for conflicts and ensuring seamless coordination
• Build relationships with broker sales teams and Investor Relations to plan meetings effectively
• Log corporate access and broker interactions in internal databases
• Arrange domestic and international travel, including flights, hotels, and ground transportation
• Process expense reports accurately and in a timely manner
• Participate in weekly team meetings and stay closely aligned with team priorities
• Develop a working understanding of the covered sector
• Provide EA support and assist with occasional personal requests from Portfolio Managers
• Collaborate closely with corporate access specialists and other Executive Assistants

Qualifications:

• 5+ years of Executive Assistant or senior administrative experience
• Bachelor’s degree required
• Background in financial services or adjacent, high‑intensity environments
• Proven experience supporting teams in a high‑volume setting
• Highly organized, detail‑oriented, and proactive with strong follow‑through
• Mature, professional demeanor with excellent interpersonal skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint

Compensation/Benefits:

• Up to $105K-$120K base salary + paid overtime + discretionary bonus
• Catered breakfast and lunch daily
• Medical, dental, and vision benefits (employee contribution; strong plans)
• 401(k) with employer match
• Fitness reimbursement and wellness perks
• Work‑sponsored social, networking, and philanthropic events
• PTO package

A1459130NY-Perm_1780318524

To Apply for this Job Click Here