Office Assistant
About the Role
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Our client, a global private markets investment firm, seeks a Temporary Office Assistant to provide general administrative and facilities support. Hours are 8am to 5pm with a 1-hour lunch; this is an onsite role 5 days/week that will go on for 1-2 month. Compensation is up to $30/hour.
ESSENTIAL JOB FUNCTIONS:
· Assist with the day-to-day operation of the New York Office, ensuring a safe, productive, and professional work environment.
· Assist the Office Manager with catering for conference room meeting setup/cleanup as needed
· Collaborate with Office Manager on any office maintenance including repairs, cleanings, plants/flowers, and general aesthetics
· Assist Office Manager with any special event planning/execution
· Manage Robin Desk /Office reservations with Receptionist
· Support staff in assigned project-based work
· Create, edit, and troubleshoot documents using Microsoft Suites
· Monitor Admin Inbox with Receptionist
· Report and resolve building-related issues
· Collaborate on office maintenance, repairs, and aesthetics
· Maintain health and safety protocol and regulations in compliance with NYS law
New Hire Onboarding
· Work with Receptionist on New Hire Onboarding/Offboarding duties:
– Set up desks, coordinate headshots, and provide office tours
– Send building security email with app installation instructions
– Send Seamless/Uber setup email with conference room booking details
– Assign SSG access cards and facial recognition setup
– Book orientation rooms
Pantry/copy/mail room duties
· Print and bind decks and presentations
· Upload documents onto iPads
Send out FedEx packages and mail as requested
· Distribute mail and packages to the office
· Organize, and maintain/restock coffee machines, pantries, and copier rooms
EDUCATION AND/OR WORK EXPERIENCE REQUIREMENTS:
· Minimum High-School Diploma
· At least 2+ years of administrative experience in a financial services organization or equivalent
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
· Acute attention to detail, accuracy, and general aesthetics
· Effective communication skills and strong problem-solving skills
· Ability to prioritize activities while working on multiple projects and achieve target deadlines
· Proficiency with Microsoft Suites
OTHER ATTRIBUTES:
· High-level of confidentiality
· Commitment to learning
· Adaptability and willingness to take on new tasks
· Team-player with a “can do” attitude
A1462780NY-Temp_1781632951
To Apply for this Job Click Here
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
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