Program Coordinator

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Beacon Hill has partnered with a growing association in downtown Chicago in hiring a Program Coordinator to start immediately! This is a great opportunity to play a visible, high-impact role shaping programs that directly enhance member experience and engagement.

Responsibilities:

• Serve as a central point of coordination for programs, initiatives, and member-facing activities
• Plan, schedule, and execute programs including events, webinars, committee meetings, and educational offerings
• Collaborate with internal teams and volunteer leaders to ensure successful program delivery and alignment with organizational goals
• Manage program timelines, materials, communications, and logistics from planning through completion
• Maintain strong relationships with members, sponsors, speakers, and external partners
• Track program participation, engagement, and feedback; prepare reports and recommend improvements
• Support marketing efforts by coordinating program-related content, email communications, and website updates
• Assist with budget tracking, vendor coordination, and invoice processing for programs and events
• Provide administrative support for committees, including scheduling meetings, preparing agendas, and taking notes
• Ensure a high level of member satisfaction by responding to inquiries and providing timely, professional communication
• Identify opportunities to enhance programming and increase member engagement

Requirements

• 2+ years of experience in program coordination, association management, event planning, or related field
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• High attention to detail and ability to execute tasks accurately
• Proficiency in Microsoft Office Suite; experience with CRM or association management systems is a plus
• Ability to work collaboratively with cross-functional teams and volunteer leadership
• Experience coordinating virtual and/or in-person events preferred
• Strong customer service mindset with a focus on member experience
• Bachelor’s degree preferred or equivalent work experience

A1464722CHI_1782769455

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