Office Administrator

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Our client, a nonprofit organization supporting campus-based student life, is seeking an Office Administrator to join its collaborative team in Waltham, MA. This onsite, 3-6 month contract opportunity offers $25/hour and has the potential to become permanent. The schedule will begin at 10-15 hours per week through early August, increasing to 30-35 hours per week thereafter, with a Monday-Friday schedule. Qualified and interested candidates are encouraged to apply today for immediate consideration.

Job Responsibilities

• Monitor and respond to emails, phone calls, social media messages, and other inbound communications
• Serve as the first point of contact for students, alumni, visitors, and prospective participants
• Assist with event registration, participant tracking, and administrative coordination for major programs
• Process invoices, reimbursements, and other financial documentation
• Maintain shared and programmatic calendars
• Attend weekly staff and planning meetings
• Support leadership with travel arrangements, expense reports, supply ordering, room reservations, meeting coordination, and database updates

Candidate Qualifications

• Strong written and verbal communication skills
• Friendly, professional, and customer-service-oriented approach
• Prior administrative or office support experience preferred
• Proficiency with Google Workspace (Docs, Sheets, Calendar, Slides, etc.)
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities and work independently
• Experience with Canva is a plus

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