Executive Assistant

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Our client is seeking a highly capable, proactive Executive Assistant to support the Co‑Founders of an emerging firm. This is a true right‑hand EA/operations hybrid role with significant exposure across executive support, office operations, event planning, vendor management, investor relations support, and firm-building initiatives. The ideal candidate is exceptionally organized, resourceful, and excited by the opportunity to help build infrastructure at a growing investment platform from the ground floor. Hours are fluid and require flexibility for occasional after‑hours and weekend responsiveness, and the role follows a hybrid 4/1 schedule.

Key Responsibilities:

• Provide high‑level executive support to the firm’s Co‑Founders, including complex calendar management and scheduling
• Coordinate domestic and international travel, detailed itineraries, accommodations, and logistics
• Manage office operations, vendor relationships, and firm infrastructure needs
• Assist with office buildout projects and workplace initiatives
• Research, evaluate, and coordinate benefits, insurance, technology, and operational vendors
• Support CRM management, investor communications, and relationship tracking
• Coordinate conferences, annual meetings, offsites, board sessions, and firm events
• Manage branding, marketing, presentation, and communications projects with outside vendors
• Prepare materials, pitch decks, event collateral, and executive communications
• Oversee special projects and firm-wide initiatives from planning through execution
• Anticipate leadership needs and proactively identify solutions before issues arise
• Handle sensitive information with the highest level of discretion and confidentiality

Qualifications:

• 5+ years of Executive Assistant experience supporting senior executives or founders
• Experience in finance, private equity, professional services, or similarly fast-paced environments preferred
• Exceptional organizational and project management skills
• Excellent written and verbal communication skills
• Experience managing multiple workstreams simultaneously with strong attention to detail
• Professional demeanor with strong interpersonal skills
• Interest in operations, firm-building, and growing responsibilities beyond traditional EA work
• Familiarity with CRM systems, presentation preparation, and technology tools
• Comfortable leveraging AI and technology to improve efficiency
• Prior experience working in-office environments strongly preferred (not fully remote)
• Full healthcare coverage for employee and family
• Bachelor’s degree preferred

Compensation/Benefits:

• Up to $115K-$150K base salary + bonus
• Fully covered medical insurance for employees and dependents
• PTO package
• Direct exposure to founders and investment professionals
• Opportunity to help build systems, processes, and infrastructure from the ground up
• Significant growth potential into broader operations, project management, and strategic support responsibilities
• Entrepreneurial culture with high visibility and meaningful ownership

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