Catholic Charities – Administrative Assistant

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This Administrative Assistant contract position offers $27/hour and follows a Monday-Friday, 9:00 AM-5:00 PM schedule with a one-hour lunch. The role is based onsite in Boston and supports a nonprofit human services organization focused on providing community assistance, housing, childcare, and economic empowerment programs. This is a 3-6 month maternity leave coverage assignment with potential for permanent hire.

Key Responsibilities:

• Provide administrative support to senior leadership, including calendar management and meeting coordination.
• Prepare meeting notes, presentations, slide decks, and briefing materials.
• Coordinate office supply inventory and general office operations.
• Process invoices and assist with financial reporting and documentation.
• Support policy updates and internal communications.
• Assist with recruiting activities, interview scheduling, and job posting management.
• Support onboarding, background screening, orientation materials, and employee records maintenance.
• Coordinate exit interview processes and routine HR correspondence.
• Assist with audits, contract administration, credit card program support, and financial file management.
• Maintain gift card distribution records and support department operations as needed.

Qualifications:

• Associate’s or Bachelor’s degree preferred, or equivalent experience.
• Minimum 5+ years of administrative assistant experience, preferably supporting senior leaders or multiple departments.
• Strong organizational, multitasking, and time management skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to handle confidential employee and financial information with discretion.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with HRIS, ERP, or similar business systems preferred.
• Nonprofit, healthcare, or human services industry experience preferred.
• Valid driver’s license and reliable transportation for occasional local travel.
• Ability to work independently and take initiative.

Qualified candidates encouraged to apply for immediate consideration.

A1469968IR_1788359213

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