Executive Assistant

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Our client is seeking a highly organized, proactive Executive Assistant to support a team of senior professionals within the operations and consulting arm of a leading global investment firm. This is a high-volume team support role partnering closely with another Executive Assistant to provide seamless support across a busy group of professionals who work directly with portfolio company leadership. The ideal candidate is collaborative, detail-oriented, and thrives in a fast-paced environment where calendar management, travel coordination, and partnership are critical to success. Hours are generally 8:30am-5:00pm with flexibility as needed, and the role is fully onsite five days per week with potential flexibility earned over time.

Key Responsibilities:

• Provide executive support to a team of six senior professionals alongside a partner Executive Assistant
• Manage complex and fluid calendars across multiple stakeholders and time zones
• Coordinate extensive domestic and international travel arrangements, including detailed itineraries and logistics
• Prepare and submit expense reports accurately and in a timely manner
• Coordinate internal and external meetings, conference calls, and executive events
• Draft, proofread, edit, and manage correspondence and administrative materials
• Maintain organized filing systems, databases, trackers, and contact records
• Liaise with portfolio companies, investors, executives, and internal stakeholders
• Anticipate scheduling conflicts and proactively resolve challenges
• Support hospitality needs, meeting logistics, and special projects
• Provide backup coverage and collaborate closely with the broader administrative team

Qualifications:

• Bachelor’s degree required
• 5-8+ years of Executive Assistant, Administrative Assistant, Project Coordinator, or related support experience
• Financial services experience preferred but not required
• Professional services, consulting, talent agency, legal, or other project-oriented environments highly transferable
• Exceptional calendar management and travel coordination skills
• Strong organizational abilities with outstanding attention to detail
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word
• Strong project management and multitasking capabilities
• Collaborative, team-oriented mindset with a willingness to pitch in wherever needed

Compensation/Benefits:

• $75K-$120K base salary + paid overtime + discretionary bonus + stock options
• PTO package
• Medical, dental, and vision coverage beginning on day one
• 401(k) with employer match
• Complimentary daily breakfast, lunch, snacks, coffee, and beverages
• $750 annual fitness reimbursement
• Fertility, adoption, and family-planning benefits + backup childcare benefits
• Pet insurance
• 50 hours of paid volunteer time annually

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