Executive Assistant

Location: Dallas, TX (Onsite)
Schedule: Monday – Friday, 8:30 AM – 5:00 PM

Position Overview

Our client is seeking a highly professional, polished, and proactive Executive Assistant to support senior leadership in a fast-paced, collaborative corporate environment. This is a highly visible role that requires exceptional organizational skills, strong business judgment, and the ability to adapt to a variety of personalities and working styles. The ideal candidate will be a team-oriented professional who thrives in a dynamic office setting and enjoys supporting executives while contributing to company culture and employee engagement initiatives.

Key Responsibilities

• Provide executive-level administrative support to one or more senior leaders.
• Manage complex calendars, coordinate schedules, and prioritize competing requests.
• Schedule meetings and assist with preparation of agendas, presentations, and meeting materials.
• Monitor executive inboxes and respond to routine communications on behalf of leadership.
• Coordinate domestic and international travel arrangements and manage expense reporting.
• Process expenses and support travel administration utilizing tools such as Concur when applicable.
• Support office operations, including ordering meals, coordinating office needs, and maintaining supplies.
• Assist with planning and execution of employee engagement activities, department events, and company celebrations.
• Coordinate logistics for town halls, conferences, holiday events, launch parties, and other large-scale programs.
• Manage office inventory, including snacks, beverages, office supplies, and branded merchandise.
• Serve as a resource for general administrative support and team member services.
• Provide front desk and receptionist coverage during designated periods.
• Mentor and assist junior administrative team members when needed.

Qualifications

• Previous Executive Assistant experience supporting senior leadership teams.
• Advanced calendar management and scheduling experience.
• Experience coordinating travel and preparing expense reports.
• Strong event planning, office management, and administrative support background.
• Experience working in a professional corporate environment.
• Proficiency with Microsoft Office Suite and Outlook.
• Experience using Slack strongly preferred.
• Concur experience preferred.
• Coupa experience is a plus.

Why Join This Opportunity?

• Exposure to senior leadership and executive-level decision-making.
• Opportunity to play a key role in supporting company operations and culture.
• Collaborative and team-oriented work environment.
• Hands-on involvement in special projects, company events, and cross-functional initiatives.
• Potential for long-term opportunity based on business needs and performance, though permanent employment is not guaranteed.