Client and Office Services Coordinator

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Our client, a legal firm in the heart of Time Square, is seeking a Temporary to Permanent Client & Office Services Coordinator (Mid Shift). The hours are 10am-6pm with some flexibility as needed to stay later, and require to be in office 5 days a week. This role is a great opportunity for someone who enjoys meeting new people and lending a helping hand where needed.

Responsibilities:

• Timely transmission, delivery, and receipt of information such as mail, supplies, and equipment.
• Operate and coordinate various mail, fax, and photocopy equipment; ship and receive applications and assist with various printing requests.
• Act as a point of contact between the office and service vendors, ensuring efficient resolution of maintenance, cleaning, and supply issues.
• Respond to service calls from attorneys and business professionals regarding maintenance concerns; coordinate with vendors to resolve issues swiftly.
• Handle the procurement of essential supplies, including office materials, coffee, water, and more, ensuring availability for daily operations.
• Handle all calls, emails and post, routing all calls and correspondences to the appropriate individuals and ensuring timely responses.
• Provide reception coverage by handling incoming calls, emails, and mail, directing communications to the appropriate contacts, ensuring timely responses, and coordinating conference room meetings and activities.
• Liaise effectively with Hospitality, Facilities, IT and US Client Services.
• Provide support on ad-hoc projects and initiatives, ensuring tasks are completed efficiently and to high standards.
• Assist with the relocation of office furniture and files as necessary to facilitate smooth office operations and organization.
• Log and monitor postage into Billback.
• Other projects and duties, as assigned.

Qualifications:

• High School Diploma or equivalent required
• Possess strong client/customer service skills with prior experience working in a professional services setting.
• Exceptional verbal and written communication skills, capable of engaging effectively with stakeholders at all levels
• Superior organizational and time management skills, with a demonstrated ability to manage multiple tasks and priorities effectively
• Flexible and dynamic approach to work, with the capacity to adjust to changing schedules and demands
• This position requires frequent lifting, carrying, moving, loading, and unloading materials, equipment, and supplies weighing up to 100 pounds on occasion. Employees may also be required to push, pull, and transport heavy items throughout the workday. The successful candidate must be able to perform these essential functions with or without reasonable accommodation.
• Proven ability to manage client expectations and an exemplary record of reliability and dependability
• Positive, proactive attitude and a self-starter mentality
• Tech-savvy, including proficiency in Microsoft Office/365

Compensation:

• 50-60k, hourly in line+ Benefits when perm

A1471040NY-Temp_1787081403

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