Executive Assistant

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Our client is seeking a highly organized, proactive Executive Assistant to support the CEO of a talent, investment, and venture-building organization. This is a high-exposure executive support role serving as a trusted partner to the CEO while also contributing to firmwide initiatives, event execution, and cross-functional projects. The ideal candidate is strategic, adaptable, and energized by a fast-paced environment where priorities evolve quickly and proactive problem-solving is highly valued. Hours are generally 8:30am-5:30pm with flexibility to monitor email and communications after hours as needed, and the role follows a hybrid schedule with Tuesday-Thursday onsite and Monday/Friday remote.

Key Responsibilities:

• Provide executive support to the CEO, including heavy calendar management and strategic scheduling
• Coordinate domestic travel arrangements, itineraries, and logistics
• Monitor and prioritize executive communications, helping streamline requests and protect executive time
• Attend meetings, capture key action items, and ensure follow-through on priorities and deliverables
• Translate executive ideas and initiatives into structured processes, workflows, and action plans
• Support firmwide event planning, conferences, executive appearances, offsites, and industry engagements
• Assist with executive search activities and coordination across the firm’s healthcare recruiting platform
• Manage CRM data integrity, contact information, business development activity, and relationship tracking
• Partner closely with the broader Executive Assistant team to provide coverage and share best practices
• Help create organizational systems, workflows, and efficiencies across the executive office
• Coordinate internal and external stakeholder communications

Qualifications:

• 4-6+ years of Executive Assistant experience supporting senior executives
• Experience supporting C-suite leaders required
• Strong interest in healthcare, healthcare innovation, or healthcare services
• Exceptional calendar management and executive prioritization skills
• Strong project management and follow-through capabilities
• Excellent written and verbal communication skills
• Comfortable operating in ambiguous, fast-changing environments
• Advanced proficiency in Google Workspace, Slack, and collaboration tools
• Bachelor’s degree preferred but not required

Compensation/Benefits:

• Up to $120K base salary + bonus
• Comprehensive medical, dental, and vision coverage through Aetna
• PTO package
• 401(k) plan
• Annual company offsite
• Complimentary monthly fitness class reimbursement

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