Administrative Assistant

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Our client is seeking a highly organized, proactive Administrative Assistant to support the Operating Partners team within a leading private equity firm. This is a high-volume executive support role supporting senior leadership, including a Managing Director/Operating Partner and additional senior professionals. The ideal candidate is responsive, detail-oriented, and thrives in a fast-paced environment where complex scheduling, international travel coordination, and proactive communication are critical. Hours are 9:00am-5:00pm with flexibility on either end as needed, and the role follows a hybrid 4/1 schedule with Fridays remote, while maintaining flexibility to come onsite when business needs require.

Key Responsibilities:

1. Provide executive support to senior Operating Partners and investment professionals
2. Manage complex calendars, including virtual meetings, in-person meetings, and executive scheduling across multiple time zones
3. Coordinate extensive domestic and international travel arrangements, including visas, accommodations, transportation, and detailed itineraries
4. Process and manage expense reports accurately and efficiently
5. Assist with roadshow coordination, project support, and administrative initiatives
6. Maintain marketing materials and ensure current presentations and documents are properly stocked and distributed
7. Support logistics and planning for the firm’s annual meeting and other events
8. Maintain accurate databases, records, and administrative systems
9. Serve as a key point of contact for internal and external stakeholders
10. Coordinate Zoom meetings, conference room logistics, and meeting-related materials
11. Anticipate scheduling conflicts and proactively identify solutions

Qualifications:

1. 5+ years of Executive Assistant or Administrative Assistant experience
2. Bachelor’s degree required
3. Financial services, consulting, legal, real estate, media, or other professional services experience preferred
4. Experience supporting senior executives in a fast-paced corporate environment
5. Extensive calendar management and international travel coordination experience
6. Strong Microsoft Office proficiency, including Outlook, Word, Excel, and PowerPoint
7. Experience with expense reporting systems preferred
8. Excellent written and verbal communication skills
9. Exceptional organizational abilities and attention to detail
10. Ability to manage multiple priorities simultaneously with urgency and professionalism
11. Collaborative mindset with strong relationship-building skills

Compensation/Benefits:

1. Up to $120K base salary + paid overtime + discretionary bonus
2. 100% employer-paid healthcare coverage for employees and dependents
3. Free daily breakfast and lunch
4. 401(k) with employer match
5. PTO package
6. Hybrid schedule (4 days onsite, Fridays remote)
7. Quarterly outings, professional development opportunities, and executive visibility

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