Front Desk Administrator
About the Role
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Our client, a prestigious global investment management firm in Boston, is seeking a polished and professional Front Desk Administrator to provide exceptional front desk support and serve as the first point of contact for visitors, employees, and vendors. This is a fully onsite opportunity offering $25-$30/hour (depending on experience), with a 3-month leave coverage assignment. Candidates should be flexible and open to an extension.
Job Responsibilities
- Greet and assist visitors, clients, and employees in a professional and welcoming manner
- Manage front desk operations and serve as the primary point of contact for incoming inquiries
- Answer and direct phone calls, emails, and visitor requests
- Coordinate conference room scheduling and maintain meeting spaces
- Assist with visitor registration, security procedures, and badge management
- Handle incoming and outgoing mail, deliveries, and courier services
- Provide administrative support to various teams as needed
- Maintain office organization, supply inventory, and common areas
- Partner with internal departments to ensure smooth daily office operations
- Support special projects and additional administrative tasks as assigned
Candidate Qualifications
- Previous receptionist, front desk, administrative assistant, or customer-facing office experience
- Strong communication and interpersonal skills with a professional demeanor
- Ability to multitask and prioritize in a busy office environment
- Excellent organizational skills and attention to detail
- Comfortable interacting with executives, clients, and visitors
- Proficiency with Microsoft Office Suite
- Reliable, punctual, and adaptable to changing business needs
- Ability to commit to a fully onsite schedule
Schedule Requirements
- Monday through Thursday: shifts between 7:00 AM and 5:30 PM
- Friday: shifts between 7:00 AM and 4:00 PM
- Typical schedules include:
- 7:00 AM – 4:00 PM
- 8:30 AM – 5:30 PM
A1471320EC_1787686045
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
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