Executive Assistant

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Our client is seeking a highly organized, proactive Executive Assistant to support the Global Chief Investment Officer and senior leadership team within a leading financial services organization. This is a high-level executive support role requiring exceptional judgment, proactive calendar management, and the ability to serve as a strategic partner to a global executive. The ideal candidate is an experienced career Executive Assistant who excels at managing priorities, creating structure, and helping executives stay focused and organized in a fast-paced environment. Hours are generally 8:30am-5:30pm with occasional flexibility to monitor urgent matters after hours, and the role follows a hybrid schedule with three days onsite.

Key Responsibilities:

• Provide dedicated executive support to the Global Chief Investment Officer
• Provide light support to additional senior leaders as needed
• Manage highly complex calendars, scheduling priorities, and executive time management
• Coordinate domestic and international travel arrangements, itineraries, and logistics
• Process expense reports and travel reconciliations
• Monitor executive communications and help prioritize requests and meetings
• Prepare meeting materials, briefing documents, presentations, and executive communications
• Coordinate leadership meetings, events, catering, and hospitality arrangements
• Track action items, meeting follow-ups, and special projects
• Serve as a liaison between executive leadership and internal/external stakeholders
• Support office operations activities including vendor coordination, catering, and team events

Qualifications:

• 7-10+ years of Executive Assistant experience supporting VP-level leaders or above
• Experience supporting C-suite executives strongly preferred
• Financial services, investment management, consulting, or professional services experience preferred
• Strong executive calendar management and global travel coordination expertise
• Proven ability to manage up and proactively support senior leaders
• Excellent written and verbal communication skills
• Advanced Microsoft Office proficiency, including Outlook, PowerPoint, Excel, Teams, and Word
• Strong organizational skills with exceptional attention to detail
• Ability to handle competing priorities and shifting deadlines
• Associate’s degree or equivalent experience required; additional education is a plus

Compensation/Benefits:

• $130K base salary + bonus opportunity
• Medical coverage through UnitedHealthcare
• Dental coverage through Delta Dental
• Vision coverage through VSP
• 401(k) with employer match
• HSA with employer contribution + Flexible Spending Accounts
• Mental health support through Lyra
• Fertility, maternity, parenting, and menopause support programs
• Tuition reimbursement
• Pet insurance
• Commuter benefits
• One Pass Select fitness program

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