Operations Specialist

THE ROLE:

* Serve as the primary point of contact for the Chicago office, managing relationships with building management, vendors, and service providers to ensure smooth day-to-day operations.

* Oversee office logistics including supplies, equipment, mail, facilities coordination, and general office management.

* Provide executive-level administrative support to Partners and senior leadership, including complex calendar management, meeting coordination, travel planning, and expense administration.

* Attend confidential meetings, prepare detailed meeting summaries, and maintain accurate records and documentation.

* Draft, edit, and prepare professional presentations, reports, communications, and other business materials using Microsoft Office tools.

* Maintain organized digital files and records while ensuring confidentiality and adherence to document retention practices.

* Serve as the primary liaison with the firm’s managed IT provider, coordinating technology support, troubleshooting issues, and facilitating ongoing technology needs.

* Partner with the Marketing team to plan and execute internal events, client programs, conferences, and industry engagements.

* Coordinate event logistics including vendor management, scheduling, materials preparation, attendee communications, and on-site support.

* Support special projects and firm initiatives as needed.

YOU:

* 3+ years of executive, administrative, office management, operations, or project coordination experience within a professional services environment.

* Experience supporting senior leaders while managing multiple priorities in a fast-paced setting.

* Strong proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other business technologies; QuickBooks experience preferred.

* Exceptional organizational and time management skills with outstanding attention to detail.

* Strong written and verbal communication skills with the ability to prepare polished business correspondence and presentations.

* Ability to exercise discretion and maintain confidentiality when handling sensitive company and client information.

* Resourceful, proactive problem-solver with excellent judgment and decision-making skills.

This organization offers a competitive compensation package, comprehensive benefits, and the opportunity to work closely with senior leadership in a dynamic and entrepreneurial environment.