Executive Assistant

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Our client is seeking a highly organized, proactive Executive Assistant to support senior leadership. This is a high-touch executive support role providing support to the Head of Investor Relations and two Principal Investors within a lean, entrepreneurial investment environment. The ideal candidate is responsive, detail-oriented, and enjoys partnering closely with investment professionals while helping coordinate schedules, travel, events, and stakeholder interactions. Hours are generally 8:30/9:00am-5:30/6:00pm with flexibility as needed, and the role is primarily onsite with remote work every other Friday.

Key Responsibilities:

• Provide executive support to the Head of Investor Relations and two Principal Investors
• Manage complex calendars and scheduling across multiple stakeholders and time zones
• Coordinate domestic and international travel arrangements, itineraries, and logistics
• Process expense reports and support administrative workflows
• Proactively schedule meetings based on email correspondence and executive priorities
• Anticipate scheduling conflicts and propose solutions before issues arise
• Coordinate investor meetings, team meetings, and executive events
• Assist with planning and logistics for small- to medium-sized events, including dinners, roundtables, and office gatherings
• Liaise with internal event teams and external vendors regarding event execution
• Serve as a trusted administrative resource for executives and stakeholders
• Support special projects and team initiatives as needed

Qualifications:

• 3-5+ years of Executive Assistant experience
• Experience supporting executives within investment management, venture capital, private equity, financial services, or similarly fast-paced environments preferred
• Strong calendar management and travel coordination expertise
• Exceptional attention to detail and organizational skills
• Ability to proactively manage priorities and operate independently
• Excellent written and verbal communication skills
• Experience working within small, collaborative teams
• Strong relationship-building abilities and team-oriented mindset
• Comfortable participating in occasional evening events when business needs require
• Experience supporting investor relations, investment professionals, or senior executives preferred
• Bachelor’s degree preferred

Compensation/Benefits:

• Up to $140K-$160K total compensation
• 401(k) contribution
• Medical and dental benefits with minimal employee cost
• Office closure during the final two weeks of the year (with limited availability as needed)

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