Administrative Coordinator
About the Role
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Our client, a leading utilities and energy located in the Gramercy Park area, is seeking a Temporary Administrative Coordinator to support two highly technical engineering teams. This position will work closely with management on a variety of administrative, project tracking, invoicing, timecard, and reporting responsibilities, with a heavy focus on Excel, document formatting, and data management. This is a hybrid position with 3 days on-site and 2 days working from home. The contract will go on for about 6 months with potential to extend and hours are 8am-4pm. Compensation is up to $35/hour.
Responsibilities:
- Provide administrative support to the High Tension and SCADA engineering teams
- Support approximately 14 engineers and managers across both groups
- Manage invoicing and related documentation
- Track employee timecards and project hours
- Create, edit, and format complex Word documents and PDFs
- Maintain project tracking spreadsheets and reporting tools
- Utilize advanced Excel functions, formulas, tables, and data management techniques
- Coordinate and organize project-related information
- Assist with research and information gathering as needed
- Partner closely with the team to identify and implement additional administrative support functions
- Maintain accurate records and documentation across multiple ongoing projects
Qualifications:
- Associate or bachelor’s degree required
- Minimum 2 years of administrative experience required; 3+ years preferred
- Advanced Excel skills, including formulas, tables, sorting, filtering, and reporting
- Strong proficiency with Microsoft Word and PDF editing/formatting
- Excellent organizational and project-tracking abilities
- Detail-oriented with strong follow-through
- Comfortable learning new concepts and industry terminology
- Strong communication and problem-solving skills
- Ability to work independently in a developing role
- Engineering, utility, construction, infrastructure, or technical industry experience strongly preferred
- Demonstrated curiosity, learning agility, and adaptability
- Experience supporting managers and technical teams is a plus
A1473473NY-Temp_1788880685
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