Office Coordinator

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Our client, an architecture firm located in Midtown Manhattan, is seeking a Temporary Office Coordinator with 1-3 years of experience to support their approximately 34-person office. Responsibilities include meeting and greeting guests, maintaining and restocking the pantry, coordinating meetings, running errands, and serving as a polished point of contact for high-level clients and visitors. The ideal candidate is professional, personable, and enjoys being the office go-to person. The role will be five days on-site and hours are 9am-6pm. Compensation is up to $30/hour.

Responsibilities:

• Greeting all visitors and clients in a pleasant and helpful manner
• Accurately schedule meeting rooms and resources; prepare for meetings by ordering food or assist in meeting set-up, if necessary
• Assist with cleaning and maintaining kitchen including replenishing coffee, refrigerator clean-up and running dishwasher
• Maintain cleanliness of all conference rooms, cleaning them between meetings and as necessary
• Maintain office calendar and senior staff calendars with special attention to possible conflicts
• Support PAU’s senior leadership staff as needed with administrative duties, project tasks, and other requests
• Provide business development support and assist the CFO with invoicing support as needed
• Regularly update and coordinate posts for PAU’s Instagram and LinkedIn accounts
• Regularly update and maintain PAU’s website
• Work with colleagues to source content for socials
• Complete daily administration and office management tasks
• Keep office files up to date, keep shelves neat and orderly
• Maintain a full-time, in-person regular schedule from 9 am to 6 pm
• Early arrival or late departure may be required to accommodate early morning meetings that begin before 9 am or meetings that run past 6 pm
• Maintain library of books, samples, and brochures
• Conduct client, market, and project-specific research, as necessary
• Run errands as needed
• Keep inventory of office supplies and place orders as needed
• Schedule and organize officewide Lunch & Learn series
• Plan and coordinate office happy hours and other informal team gatherings

Qualifications:

• Experience in a similar position
• Availability for the full duration of the assignment (mid/late October 2026 – end of January 2027)
• Excellent writing, grammar, and interpersonal skills (in person, phone, letter, email)
• Knowledge of MS Office
• Experience with LinkedIn, Instagram, Website Management (WordPress)
• Must be extremely organized and able to multitask
• Proactive, self-sufficient work style
• Strong knowledge of general office practice and procedures
• Must be reliable, dependable and have superior attendance
• Must take accurate messages and forward in a timely manner
• Ability to follow directions and procedures from others
• Interest in architecture and urban design a plus

A1474001NY-Temp_1789495015

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