Executive/Personal Assistant

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Our client is seeking a highly organized, proactive Executive Assistant to support the President and additional senior investment professionals within a growing private equity firm. This is a high-touch Executive and Personal Assistant role requiring exceptional judgment, responsiveness, and the ability to seamlessly manage both business and personal priorities for a highly active executive. The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced environment where anticipating needs, managing competing priorities, and building trusted relationships are critical to success. Hours are generally 9:00am-6:00pm, and the role follows a hybrid schedule with four days onsite and one day remote.

Key Responsibilities:

• Provide executive support to the President and light support to additional investment professionals
• Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders
• Coordinate domestic and international travel arrangements, including commercial and private travel logistics
• Process expenses and manage administrative workflows
• Prepare agendas, meeting materials, and executive correspondence
• Serve as a trusted gatekeeper and partner, helping prioritize executive time and commitments
• Coordinate personal and family-related logistics, including travel arrangements and scheduling
• Liaise with the executive’s spouse, assistants, vendors, and external service providers
• Make restaurant reservations, coordinate events, and assist with entertainment-related planning
• Support board meetings, investor interactions, conferences, and business development activities
• Anticipate conflicts, identify solutions, and proactively manage changing priorities

Qualifications:

• 10+ years of Executive Assistant and/or Personal Assistant experience
• Financial services, private equity, investment banking, hedge fund, or related industry experience required
• Experience supporting C-suite executives, presidents, founders, or senior investment professionals
• Strong calendar management and complex travel coordination expertise
• Previous experience supporting both business and personal matters preferred
• Exceptional organizational skills and attention to detail
• Excellent written and verbal communication abilities
• Strong executive presence, professionalism, and judgment
• Ability to anticipate needs and proactively solve problems
• Comfortable working in a fast-paced environment with shifting priorities
• Collaborative, service-oriented mindset with a “come from yes” approach
• Bachelor’s degree preferred but not required

Compensation/Benefits:

• Up to $140K-$150K base salary + annual bonus
• Medical, dental, and vision benefits (including a fully covered plan option)
• 401(k) with employer match
• PTO package
• 16 weeks maternity leave
• Office closure between Christmas and New Year’s
• Summer office closure period (typically an August week)
• Company-paid cell phone plan
• Group lunch every Monday + fully stocked kitchen and office amenities
• Hybrid schedule (4 days onsite, 1 remote)

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