Tenant Coordinator
About the Role
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Our client, Property Services and Asset Management Firm located in Midtown East, Manhattan is seeking to hire a Temp to Perm Tenant Coordinator to support daily operations at one NYC location. This position will start ASAP, require 5 days in office. Hours 8:30am-5:30pm, availability for overtime as needed. The temp duration is approximately 3 months with potential to extend or convert. This role will report to the Senior Property Manager. Pay: 65K-70K perm base, temp rate paid in line. Medical, dental and vision (100% paid), 0-2 years 15 days PTO ; 2-5 years 20 days PTO; 5+ years 25 days PTO plus holidays, commuter benefits.
Essential Duties and Responsibilities
- Serve as the first point of contact for the Property Management office
- Respond promptly to tenant inquiries and service requests
- Provide administrative support to the management and property teams
- Prepare tenant invoices for utilities, purchases, work orders, and service requests
- Prepare and review monthly rent statements for accuracy
- Maintain online work order and visitor management platforms
- Coordinate tenant move ins and move outs, including loading dock and freight elevator reservations
- Maintain Certificates of Insurance documentation for tenants and vendors
- Ensure property invoices are properly coded and processed in a timely manner
- Review tenant requests daily and collaborate with engineering, security, and cleaning teams to resolve issues
- Assist with scheduling and communication related to tenant and contractor work within the building
- Support tenant, building, and external events by coordinating logistics, including space planning, catering, vendors, and other event details
Qualifications
- 2+ years of administrative experience in a professional office environment
- Commercial real estate property management experience preferred
- Commitment to delivering an exceptional tenant experience through a service oriented approach
- Excellent written and verbal communication skills
- Strong organizational and time management skills with the ability to manage multiple priorities simultaneously
- Critical thinker with sound judgment, discretion, and the ability to perform effectively under pressure
- Ability to build relationships and communicate professionally with individuals at all levels of an organization
A1474960NY-Temp_1790171405
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
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