Workplace Coordinator

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Our client, a technology startup, is seeking a Long-Term Temporary, Part-Time Workplace Coordinator for their Flatiron office. This role will begin as soon as the right candidate is identified and is expected to last at least 4 months, with the potential to extend. The hours are 11am to 2pm, Monday through Friday, with 5 days per week required in the office. This is a great opportunity for someone looking to take ownership of a tight-knit office environment and support a rapidly growing team. The role pays up to $30/hour.

What you’ll do:

Food and hospitality

• Oversee our DoorDash Meal Manager program: work with the DoorDash team that schedules our lunches, gather feedback from our team, and make sure the restaurant choices match what the team enjoys.
• Order snacks, beverages and pantry items, and keep the kitchen stocked and tidy.
• Help create a welcoming atmosphere for employees, candidates and guests.
• Organize small, fun in-office events, such as birthdays and other special occasions.

Inventory and budget

• Track inventory of snacks, kitchen and office supplies, and reorder before items run out.
• Manage spending against a set office budget and keep simple records of purchases.

Office operations

• Keep shared spaces organized, clean and ready to use.
• Manage our janitorial vendor: communicate expectations, check quality and follow up on issues.
• Coordinate with other vendors and the building as needed.

Building issues and emergencies

• Act as the first point of contact for building issues such as leaks, pest control and maintenance requests.
• Stay calm under pressure, coordinate with building management and vendors, and keep the team informed.

Office move (January-March 2027)

• Support our move to a larger space in the same area, helping with planning, vendor coordination and setting up the new office.

Who you are:

Qualifications needed

• You love people and enjoy making others feel taken care of.
• You have hospitality experience (restaurants, hotels, events or similar).
• You have some workplace, office or facilities experience.
• You’re highly organized and comfortable tracking inventory, orders and a budget.
• You work well under pressure and can handle surprises, like a leak or a pest issue, calmly and quickly.
• You communicate clearly and professionally with teammates, vendors and building staff.
• You’re reliable and available on-site Monday-Friday over the lunch hours.

Nice to have

• Experience with DoorDash Meal Manager or similar corporate meal programs.
• Experience supporting an office move or setup.

A1481253NY-Temp_1794404881

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