Executive Assistant

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Our client is seeking an experienced Executive Assistant to support Managing Directors and additional professionals within a fast-paced team at a leading global investment firm. This client-facing role is ideal for someone who excels at managing complex schedules, extensive travel, roadshows, and shifting priorities while maintaining strong relationships with investors and internal stakeholders. The ideal candidate is proactive, highly organized, and confident, with excellent communication skills, sound judgment, and the ability to anticipate needs before they arise. Hours are generally 8:00am/8:30am-5:00pm/5:30pm with flexibility for overtime as needed. The role is fully onsite during the initial training period, after which the administrative team follows a Friday rotation that typically allows remote work on Fridays when not scheduled for coverage.

Key Responsibilities:

• Provide comprehensive administrative support to Managing Directors and team members, including complex calendar management, scheduling, and meeting coordination
• Coordinate domestic and international travel, including flights, hotels, transportation, detailed itineraries, and last-minute changes
• Organize roadshows and investor meetings, managing schedules, travel logistics, client communications, and related coordination
• Process and reconcile expense reports accurately and efficiently while maintaining organized administrative workflows
• Serve as a key point of contact for clients and internal stakeholders, communicating professionally and ensuring timely follow-through
• Anticipate executive and team needs, proactively resolve scheduling conflicts, and collaborate with the broader administrative team to ensure seamless support

Qualifications:

• Demonstrated Executive Assistant experience supporting senior professionals in a fast-paced corporate environment
• Financial services, investment management, private equity, or similar professional services experience strongly preferred
• Strong experience managing complex calendars, domestic and international travel, expenses, and multiple competing priorities
• Excellent written and verbal communication skills with a confident, professional, and client-facing presence
• Highly organized and detail-oriented with strong judgment, initiative, and the ability to anticipate needs
• Collaborative, adaptable, and service-oriented with the ability to thrive in a high-performance, team-focused environment

Compensation/Benefits:

• Up to $125K base salary + paid overtime + bonus opportunity
• Comprehensive medical, dental, and vision coverage with low employee contributions, plus FSA and HSA options
• 401(k) with company match
• PTO package
• $25 daily lunch allowance, commuter benefits, wellness subsidies, and comprehensive family and backup-care programs
• Hybrid Friday rotation following the initial training period, with remote Fridays typically available when not scheduled for office coverage

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