Administrative Assistant

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Nonprofit on Long Island (Hempstead) is seeking to hire a Long Term Temp Administrative Assistant to support the daily operations of the Rental Assistance Program. This position is responsible for ensuring participant files are complete and accurately maintained, coordinating communications, processing incoming documentation, and supporting compliance with program requirements. The schedule is Monday – Friday onsite, 9am – 5pm with a one hour unpaid lunch. The temp duration is ongoing with the potential to extend/convert. Pay is $20/hour

Responsibilities:

• Reviewing files against a checklist and making sure documents are in the correct order
• Scanning, saving and filing documents according to established parameters
• Identifying missing documentation and following up to request what is needed
• Using the phone to contact individuals regarding outstanding documents
• Helping the team stay organized as they work through a high volume of annual recertifications
• Providing coverage at the front desk when needed. They already have a strong front desk person, so this will only be occasional coverage
• Generally filling in administrative gaps wherever the team needs support

Requirements:

• High school diploma or equivalent required
• 6 months + of administrative or clerical experience, preferably within affordable housing, rental assistance, hospital networks, social services, or a nonprofit organization
• Knowledge of general office procedures and administrative best practices
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines
• Excellent written, verbal, and interpersonal communication skills
• Strong attention to detail and accuracy when reviewing documentation and entering data
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and database management systems
• Ability to provide exceptional customer service while interacting with participants and community partners from diverse backgrounds
• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion
• Bilingual proficiency in English and Spanish is preferred

A1481724NY-Temp_1794589891

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