Executive Assistant
About the Role
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A sophisticated, family investment office is seeking an experienced Executive Assistant to support senior leadership and oversee day‑to‑day office operations. This role sits at the center of the organization and requires exceptional judgment, discretion, and organizational skill.
Key Responsibilities
- Manage complex calendars and scheduling for senior investment leadership
- Prepare meeting materials, agendas, and follow‑up documentation
- Oversee daily office operations and vendor coordination
- Serve as a liaison with external partners including legal, financial, and advisory firms
- Coordinate complex domestic and international travel and meeting logistics
- Maintain highly organized digital and physical records, including confidential materials
- Assist with preparation, tracking, and organization of investment and governance documents
- Provide select administrative, personal, or philanthropic support as appropriate
The Ideal Background
- 7+ years supporting senior executives in a high‑touch/professional services environment
- Proven ability to manage highly confidential information with discretion
- Exceptionally organized, proactive, and detail‑oriented
- Strong written and verbal communication skills
- High proficiency with Microsoft 365 and document management tools
- Polished, service‑oriented, and comfortable in a fast‑paced setting
Why This Role
- High‑trust, long‑term opportunity within a respected private office
- Meaningful partnership with senior leadership
- Exposure to investments, governance, and complex operations
A1902870CHI-PERM_1773101605
To Apply for this Job Click Here
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.