Part-Time Administrative Assistant

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About the Role

We’re looking for a reliable, detail-oriented Onsite Site Representative (OSR) to support a long-term construction project in Lebanon, IN. This is a highly visible, onsite role where you’ll be the go-to person for worker onboarding, badging, and access control. If you’re calm under pressure, comfortable working independently, and enjoy interacting with a wide range of personalities, this could be a great fit.

This role is ideal for someone seeking steady, part-time hours, who values consistency and wants to be part of a project from start to finish.

What You’ll Be Doing

As the OSR, you’ll play a critical role in keeping the site running smoothly by supporting daily worker intake and site access. Responsibilities include:

• Creating and managing worker profiles
• Printing, tagging, and distributing site badges
• Managing access control systems (badge scanners, turnstiles, handheld devices)
• Performing light troubleshooting with remote support
• Supporting daily orientations for new workers
• Entering and reviewing data with strong accuracy and attention to detail
• Pulling basic reports, time records, and assisting with light administrative tasks as needed

You’ll work closely with a remote leadership team but will be independently managing the site day-to-day, so confidence and accountability are key.

Work Environment

• Fully onsite at an active construction project
• Combination of trailer-based admin work and walking the site
• Requires standing, walking, bending, stooping, and lifting up to 25 lbs
• Must be comfortable navigating uneven terrain
• PPE required when outdoors (hard hat, proper safety gear provided)
• Casual dress in trailer (jeans, t-shirt, sneakers acceptable)

This is not a desk-only role – you’ll be moving around and engaging with workers throughout the day.

Who We’re Looking For

The most successful OSRs are dependable, composed, and people-focused. You’ll do well in this role if you are:

• Bilingual in English and Spanish (Nice to have)
• Reliable, punctual, and committed to long-term work
• Comfortable working independently and taking initiative
• Calm, professional, and levelheaded in fast-paced or high-pressure environments
• Customer-service oriented and able to communicate with many personality types
• Detail-oriented with strong computer skills
• Confident using data-entry systems and navigating multiple platforms

Construction environments can be loud, fast-moving, and demanding – we’re looking for someone who can stay cool, make good decisions, and keep things moving.

Technology & Systems

You’ll be working in systems that include:

• Data-entry-heavy platforms requiring strong typing accuracy
• Interactive onboarding tools where workers input their own information
• Access control and badging technology

Being computer-savvy and adaptable is essential.

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