Office Assistant

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Office Assistant to $60K – Support a High-End Client Service!

Our client, a boutique professional services firm, is seeking an Office Assistant to provide polished front‑of‑house support and ensure smooth daily operations. In this role, you’ll manage client interactions, maintain organized systems, and support administrative workflows that keep the business running efficiently. The ideal candidate brings 3+ years of administrative experience, exceptional attention to detail, and a reliable, professional presence in the office.

Position Details:

• Location: Waltham, MA
• Work Model: In Office
• Degree: Not Required
• Responsibilities include serving as the first point of contact for clients and visitors and delivering a professional presence; answering and routing phone calls while maintaining accurate logs; updating databases and managing client documentation; supporting daily office operations including mail handling, filing, restocking common areas, and maintaining orderly workspaces; assisting Vice Presidents with meeting preparation, client file updates, letters, and follow‑up tasks; coordinating administrative steps for new business such as scheduling exams, preparing applications, and scanning records; supporting client service needs including processing policy updates and tracking outstanding requests; running policy summaries and preparing materials for client meetings; and completing additional administrative tasks as needed.
• The ideal candidate possesses 3+ years of administrative experience; strong organizational skills and the ability to independently prioritize tasks; excellent communication skills and a client‑service mindset; proficiency in Microsoft Office and comfort learning new systems; sound judgment, reliability, and a proactive approach to finding work in a quiet office environment; and an ability to thrive in a professional setting where consistency, accuracy, and presentation matter.

Join a team offering 100% employer‑paid healthcare, free parking, and the opportunity to play a vital role in a small, high‑end office!

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To Apply for this Job Click Here