Administrative Assistant/Client Services Associate
About the Role
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Administrative Assistant/Client Services Associate to $75K – Boutique Wealth Management Opportunity!
Our client, an independent wealth management firm, is seeking an Administrative Assistant/Client Services Associate to support advisors and ensure an exceptional client experience. This role plays a central part in account administration, transaction processing, and maintaining accurate client records across multiple financial systems. The ideal candidate brings at least 3+ years of experience in a financial services environment and is comfortable operating in a close-knit setting.
Position Details:
- Location: Acton, MA
- Work Model: In office
- Degree: Not Required
- Responsibilities include supporting new account openings and ongoing account maintenance across brokerage, advisory, retirement, and trust accounts; preparing and submitting custodial documentation while ensuring compliance and accuracy; coordinating transfers, beneficiary updates, and money movement requests; processing client contributions and distributions and tracking transactions through completion; maintaining accurate client data within CRM and financial planning systems; navigating custodial platforms to execute service requests; responding to client inquiries with professionalism and urgency; preparing administrative materials for client meetings and supporting follow‑up implementation.
- The ideal candidate possesses 3+ years of experience in wealth management, investment management, or a similar financial services setting; hands‑on experience with CRM, custodial, or financial planning platforms; strong attention to detail and process discipline; the ability to manage multiple priorities in a fast‑paced, operational role; clear and professional verbal communication skills; and comfort working in a small, team‑oriented office environment.
This opportunity offers a competitive salary, bonus potential tied to firm performance, a 401(k) with employer match, and free parking.
AP1456771BOS_1777476389
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