Legal Executive Assistant

Position Overview

We are seeking a highly organized, proactive, and service-oriented Legal Executive Assistant to provide comprehensive support to attorneys and practice groups in a fast-paced law firm environment. This role goes beyond traditional administrative support and serves as a key partner in managing attorney workflows, client communications, business development activities, and day-to-day practice operations.

The ideal candidate is polished, detail-oriented, and capable of balancing competing priorities while maintaining a high level of professionalism and confidentiality.

Key Responsibilities

• Provide high-level administrative and executive support to attorneys and practice group leaders.
• Coordinate complex calendars, meetings, conference calls, client events, and travel arrangements.
• Manage attorney schedules and assist with prioritization of deadlines, projects, and client commitments.
• Draft, edit, proofread, and format correspondence, reports, presentations, engagement materials, and other legal and business documents.
• Prepare expense reimbursements, billing-related documentation, and matter-opening materials.
• Serve as a primary point of contact for clients, attorneys, court personnel, vendors, and other business partners.
• Monitor and track assignments, ensuring deadlines and deliverables are completed accurately and on time.
• Coordinate with internal departments including finance, marketing, recruiting, IT, and operations as needed.
• Support business development efforts through the preparation of pitches, client presentations, contact management, and event coordination.
• Organize and maintain electronic and physical files in accordance with firm policies and client requirements.
• Assist with document production, signature collection, filings, and other administrative tasks related to legal matters.
• Facilitate the onboarding of new attorneys, clients, and matters.
• Handle sensitive and confidential information with discretion and sound judgment.
• Contribute to special projects and operational initiatives that support attorney productivity and client service.

Qualifications

• 5+ years of experience supporting attorneys, executives, or senior professionals in a law firm or professional services environment.
• Strong understanding of legal office procedures and document management practices.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• Ability to exercise independent judgment and anticipate attorney and client needs.
• Experience managing multiple priorities in a deadline-driven environment.
• Professional demeanor and commitment to delivering outstanding client service.
• Bachelor’s degree or equivalent professional experience preferred.

Preferred Skills

• Experience supporting partners, shareholders, or practice group leadership.
• Knowledge of billing systems, expense reporting platforms, and document management software.
• Background coordinating client-facing events, meetings, or business development activities.
• Ability to work collaboratively across departments and support teams.
• Strong problem-solving skills and attention to detail.

What Success Looks Like

The successful Legal Executive Assistant will serve as a trusted partner to attorneys, helping to streamline daily operations, strengthen client relationships, improve workflow efficiency, and ensure exceptional service delivery across the practice.

This position offers an opportunity to play a critical role within a collaborative law firm environment while supporting sophisticated legal work and business initiatives.