SR Staff Accountant – ONSITE

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JOB SUMMARY
The Senior Staff Accountant is a dependable, highly organized accounting professional responsible for managing the full accounts payable cycle, expense oversight, and supporting financial administrative functions for senior leadership. This role demands precision, strong follow-through, and the ability to handle sensitive financial information with the utmost professionalism and discretion.

ESSENTIAL JOB FUNCTIONS

Accounts Payable & Expense Management

• Manage the end-to-end invoice processing cycle, ensuring timely and accurate payments
• Verify billing documentation, resolve discrepancies, and ensure proper coding
• Administer payroll processing and benefits coordination for a small employee group, including applicable tax filings, utilizing third-party payroll platforms
• Classify and enter transactions into the general ledger and accounting systems
• Execute outgoing payments across multiple methods (ACH, wire, check, electronic bill pay)
• Monitor scheduled and recurring obligations to ensure no lapses in payment

Reconciliation & Financial Reporting

• Perform monthly bank and credit card reconciliations tied to disbursement activity
• Maintain well-organized documentation of all invoices, approvals, and payment records
• Compile monthly expense summaries and variance reports
• Serve as a point of contact for routine billing and payment inquiries

Administrative & Operational Support

• Manage vendor onboarding, maintenance, and W-9 / 1099 tracking
• Oversee reimbursement workflows and expense report processing
• Provide general administrative support related to financial operations
• Liaise with external accounting firms and financial advisors to supply requested documentation

Internal Controls & Compliance

• Adhere to established approval workflows and internal control procedures
• Uphold strict confidentiality regarding all financial and personal information
• Identify and escalate anomalies, missing documentation, or irregular charges
• Maintain organized digital and physical filing systems

MINIMUM QUALIFICATIONS

• Bachelor’s degree in Accounting, Finance, or a related discipline
• 3-7+ years of progressive experience in accounts payable, bookkeeping, and payroll administration
• Prior experience in a confidential or high-trust setting (private office, executive-level support, or professional services) strongly preferred
• Solid foundational knowledge of GAAP principles and expense classification
• Proficiency with accounting platforms and electronic payment systems (e.g., QuickBooks, Bill.com, or comparable tools)
• Demonstrated experience managing payroll and benefits for small employee populations
• Exceptional attention to detail, organizational skills, and ability to self-manage priorities

F-1448254-GJH_1774273557

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