AP Specialist

Position Summary
Our nonprofit client is seeking a detail-oriented and collaborative Accounts Payable Specialist to manage the full accounts payable cycle and support the day-to-day operations of the Finance Department. The ideal candidate will have experience processing high-volume invoices, maintaining vendor relationships, and ensuring timely and accurate payments while adhering to internal controls and accounting policies.

Key Responsibilities

• Manage the full-cycle accounts payable process from invoice receipt through payment distribution.
• Review, code, and enter vendor invoices while ensuring accuracy and proper approvals.
• Process weekly check runs, ACH, wire transfers, and other electronic payments.
• Maintain vendor records, including W-9 documentation and payment information.
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries.
• Reconcile vendor statements and accounts payable balances.
• Prepare and process employee expense reimbursements.
• Assist with month-end and year-end close activities, including account reconciliations and accruals.
• Support annual audit requests by providing AP documentation and schedules.
• Ensure compliance with organizational policies, accounting procedures, and internal controls.
• Collaborate with cross-functional departments to ensure timely invoice approvals and payment processing.
• Assist with special projects and other accounting duties as assigned.

Qualifications

• 3+ years of full-cycle Accounts Payable experience.
• Experience working in a nonprofit, association, foundation, or mission-driven organization preferred.
• Strong understanding of accounts payable processes and basic accounting principles.
• Experience processing high-volume invoices and managing vendor relationships.
• Proficiency in Microsoft Excel, including spreadsheets, formulas, and data analysis.
• Experience with accounting/ERP systems such as Sage Intacct, NetSuite, Workday, Oracle, QuickBooks, or similar platforms.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Strong written and verbal communication skills.