Administrative Assistant/Executive Assistant
About the Role
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JOB DESCRIPTION
ADMINISTRATIVE / EXECUTIVE ASSISTANT: DETAILS
Title: Administrative / Executive Assistant
Location: Nashville TN (downtown)
Start Date: ASAP
Pay Rate: $27-35/hour
Type: Contract (6+ months)
Training: Yes, there will be training
Hours: Standard Business Hours | Monday-Friday | 40 hours
REQUIREMENTS: ADMINISTRATIVE / EXECUTIVE ASSISTANT
* Ideally 2+ years of recent admin assistant / executive assistant experience supporting 2 or more senior professionals
* Concur experience
* Strong Microsoft Office skills
* Easygoing, outgoing, and professional demeanor
* Effectively multi-tasks and prioritizes competing tasks and deadlines
* Experience with coordinating travel arrangements
RESPONSIBILITIES: ADMINISTRATIVE / EXECUTIVE ASSISTANT
* Managing calendar(s), including scheduling internal and external appointments, confirming meetings, and coordinating with other assistants at different locations
* Answering calls and acting as a gatekeeper for senior professionals
* Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitors’ system
* Acting as the point of contact for any incoming guests and managing the reception area as needed
* Managing detailed corporate expenses including tracking receipts and reimbursements
* Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
* Assisting with a variety of bespoke projects, including planning internal/external dinners and social outings
* Maintaining and organizing office / pantry supplies, scheduling vendors for various planned work
* Liaising with building management, as well as facility and technology teams in NYC for potential in-office issues
F1444361NAS-CJM_1772203490
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
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