Senior Lease Administrator

Job Title: Senior Lease Administrator

Job Summary:
The Senior Lease Administrator is responsible for managing the day-to-day administration of a portfolio of commercial properties, including lease abstraction, billing, and compliance with lease agreements. This role serves as a key liaison between landlords, tenants, and internal teams to ensure accurate reporting, effective communication, and adherence to lease terms. The position requires strong attention to detail, organization, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

Abstract and maintain lease data for new and existing leases within assigned portfolio
Prepare and distribute lease documentation, including rent commencement letters and required notices
Process annual rent increases and ensure timely notification to tenants
Perform account reconciliations and process account adjustments as needed
Generate monthly rent rolls and bill miscellaneous tenant charges
Maintain and monitor co-tenancy schedules and related lease requirements
Track critical lease dates, milestones, and compliance deadlines
Support base rent collections and follow up on outstanding balances
Respond to tenant inquiries and manage ongoing correspondence
Collaborate with internal stakeholders and co-sourcing partners to support portfolio management
Prepare special billings and assist with ad hoc projects and reporting needs
Ensure accurate documentation and maintain organized lease records
Perform additional duties and special projects as assigned

Qualifications:

3+ years of lease administration experience required, preferably within retail real estate or property management
Bachelor’s degree preferred
Strong ability to interpret and apply complex lease language
Highly organized with strong attention to detail and time management skills
Ability to work both independently and collaboratively in a team environment
Demonstrated ability to manage multiple priorities and meet deadlines
Intermediate proficiency in Microsoft Excel and strong working knowledge of Microsoft Word
Experience with JD Edwards (JDE) Property Management system preferred
Working knowledge of Adobe and Salesforce systems is a plus
Excellent written and verbal communication skills