Accounts Receivable Specialist / Billing Coordinator

Accounts Receivable / Billing Specialist

Position Overview

The Accounts Receivable / Billing Specialist is responsible for managing the full billing and A/R lifecycle, ensuring accurate invoicing, timely collections, and compliance with internal policies and client or regulatory requirements. This role partners closely with internal finance, contracts, and operations teams to resolve discrepancies, maintain clean aging, and support month‑end close activities. The ideal candidate is detail‑oriented, process‑driven, and experienced working in high‑volume or regulated billing environments.

Key Responsibilities

Billing & Invoicing

• Prepare, review, and submit accurate invoices in accordance with contract terms, pricing schedules, and billing cycles.
• Generate invoices using financial and operational data, including payroll, accounts payable, and expense reports.
• Ensure all billing documentation is complete, accurate, and audit‑ready prior to submission.
• Address billing rejections, short‑payments, and discrepancies in a timely manner.

Accounts Receivable & Collections

• Monitor accounts receivable aging and proactively follow up on past‑due balances.
• Apply cash receipts, ACHs, wires, and checks accurately to customer accounts.
• Investigate and resolve unapplied cash, credit balances, and billing disputes.
• Maintain professional communication with customers, clients, and internal stakeholders to support timely collections.

Reconciliations & Reporting

• Reconcile A/R subledger to the general ledger and assist with month‑end and year‑end close.
• Prepare aging reports, billing summaries, and variance analyses for management review.
• Support audits by providing billing support, payment history, and reconciliation documentation.

Compliance & Process Improvement

• Ensure billing and A/R activities comply with company policies and applicable regulations (e.g., healthcare billing standards, FAR/DCAA for gov‑con, or client‑specific requirements).
• Identify process gaps, system issues, or recurring discrepancies and recommend improvements.
• Maintain organized records and standardized billing procedures to support operational efficiency.

Qualifications

Required

• 2+ years of hands‑on experience in accounts receivable and billing operations.
• Strong understanding of billing workflows, cash application, and A/R aging management.
• High attention to detail with the ability to manage multiple deadlines.
• Proficiency in Microsoft Excel (including VLOOKUPs, pivot tables, and reconciliations).