Real Estate Paralegal – (Chicago, IL)

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Position Overview

A respected Chicago-based law firm is seeking an experienced Real Estate Paralegal to support sophisticated commercial real estate matters. This role supports attorneys in the coordination and execution of commercial and residential real estate transactions. Responsibilities span the full transaction lifecycle, including due diligence, documentation, closing, and post-closing activities related to acquisitions, dispositions, financing, leasing, and development matters.

Key Responsibilities

Responsibilities include, but are not limited to:

• Assist attorneys in reviewing contracts, inspection materials, and due diligence documentation.
• Facilitate the ordering and review of title commitments, surveys, and related documents; communicate with third-party providers to resolve discrepancies.
• Track and manage transaction timelines, including critical dates and closing checklists.
• Coordinate escrow arrangements and facilitate the transfer or deposit of funds with appropriate parties.
• Support closing processes by preparing conveyance documents, settlement statements, and related transaction materials.
• Obtain and organize required documentation for closings, such as tax records, insurance certificates, zoning documentation, and payoff statements.
• Oversee post-closing tasks, including preparation of closing files, binders, and tracking outstanding deliverables.
• Draft correspondence, memoranda, and preliminary transactional documents for attorney review.
• Prepare amendments, agreements, lease documents, and supplemental transaction materials (e.g., estoppel certificates).
• Compile and review lease abstracts, loan summaries, and zoning-related reports.
• Coordinate with internal teams on entity formation, maintenance, and compliance matters for various business structures.
• Prepare and file UCC financing statements and conduct lien searches; summarize findings.
• Manage document recording across multiple jurisdictions.
• Assist with preparation of supporting documentation, exhibits, and transaction packages.
• Research jurisdictional requirements related to transfer taxes, recording procedures, and document execution.

Core Competencies

• Strong analytical and organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment and adapt to changing deadlines.
• Demonstrated problem-solving skills and ability to work independently with limited supervision.
• Professional communication skills, both written and verbal, with the ability to interact effectively with internal teams and external stakeholders.
• Comfort working with numerical data and transactional calculations.
• Proficiency in standard business software, including advanced use of word processing and spreadsheet tools, as well as online research platforms.
• Flexibility to work extended hours as needed to meet transaction deadlines.

Qualifications

• Bachelor’s degree or paralegal certification preferred.
• 3+years of experience supporting real estate transactions, including exposure to acquisitions, financing, leasing, and development work within a professional services or corporate environment.

Additional Credentials

• Notary commission or ability to obtain licensure preferred.

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