Legal Executive Assistant

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Beacon Hill’s client, a specialized law firm focused on antitrust, intellectual property, and complex commercial litigation, is seeking a Legal Executive Assistant to support their team, consisting of approximately 20 employees, primarily attorneys. Reporting to the Office Administrator, this role handles a range of clerical and administrative tasks, including coordinating activities and events as needed. The position provides administrative support to the assigned team or pool with limited supervision.

• Location: San Francisco, CA 94105. Fully onsite (5 days/week) during the temporary assignment; if converted to direct hire, the schedule would shift to hybrid (3 days onsite/2 days remote).
• Start: ASAP
• Duration: Open-ended with potential to convert direct hire
• Schedule: 10:00 AM – 6:00 PM
• Pay: $40-$45/hour, depending on experience

Education, Experience, and Skills Required:

• Associate’s degree preferred
• 2+ years of general office experience required, prior law firm experience preferred
• Excellent communication skills, both verbal and written
• General knowledge of office equipment and tools
• Strong Microsoft Office skills – Word, Excel, PowerPoint, Outlook, and various document management tools
• Ability to build rapport with attorneys and professional staff
• Strong organizational skills with great attention to detail
• Ability to work independently but within a team environment

Responsibilities:

• General administrative support services
  • Maintain calendar and contacts
  • Schedule and coordinate room reservations for individual and group meetings
  • Greet clients and coordinate meetings, including arranging refreshments and food
  • Track monthly expenses, prepare expense reports, and manage corporate card accounts
  • Make travel arrangements
  • Respond timely to emails requesting other assistance
• Documentation
  • Proofread documents at attorney request
  • Perform photocopying, scanning, faxing, binding, filing, etc.
  • Prepare legal correspondence, documents, electronic filings, etc.
  • Document formatting, following firm styles, finalizing document for filing, including TOCs
  • Create and maintain files
  • Prepare new client/matter forms; engagement letters, etc.
  • Create binders
• Track attorney bar admissions, court admissions, and CLEs
• Conduct minor non-billable research for assigned attorneys (i.e., filings, court cases, patents, etc.)
• Enter attorney hours into time management system and manage contract attorney time as applicable
• Review and edit of monthly prebills; drafting cover letters for same
• Handle minor personal tasks for a Partner
• Provide backup services for other admins or office personnel
• Other duties and special projects as assigned

LT1458429SF_1778267952

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