Accounts Receivable Specialist

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The Accounts Receivable Specialist supports the accounting team by assisting with customer billing, payment processing, and follow-up on outstanding receivables. This entry-level role is ideal for someone looking to build a foundation in accounting while developing customer communication and problem-solving skills.

Key Responsibilities

• Assist with preparing and sending customer invoices accurately and on time

• Apply customer payments (checks, ACH, credit cards, wires) to accounts

• Monitor accounts receivable aging and identify past-due balances

• Support collection efforts by contacting customers via email and phone regarding open invoices

• Maintain accurate records of customer communications and payment activity

• Research basic billing discrepancies and escalate complex issues to senior team members

• Assist with cash application, account reconciliations, and data entry

• Help maintain customer account information within the accounting or ERP system

• Support month-end close activities, including AR reports and reconciliations

• Perform general administrative support related to accounts receivable

Qualifications

• 0-2 years of accounting, AR, customer service, or administrative experience

• Basic understanding of accounting principles is a plus

• Proficiency with Microsoft Excel and ability to learn new systems quickly

• Strong attention to detail and organizational skills

• Clear and professional written and verbal communication skills

• Willingness to learn and take direction in a team environment

Preferred Skills

• Experience working with invoicing, billing, or customer service

• Familiarity with ERP or accounting software (training provided)

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